Executive Assistant to the Co-CEOs (m/f/d)

As Executive Assistant to the Co-CEOs, you will be a key function of our CEO Office team and keep the daily operations of two Co-CEOs running: calendars, correspondence and international travel, often at short notice. You will play a pivotal role in a company that moves fast between production, customers, investors and governments.

You will work closely with stakeholders from public authorities, partners and investors to ensure that every board, investor and customer meeting runs flawlessly. Reporting to the Chief of Staff, you will support Quantum Systems in its mission to become the benchmark for mission-critical unmanned systems across air, land and maritime domains.

The CEO Office of Quantum Systems: the team around the Chief of Staff that keeps the Co-CEOs' decisions, engagements and daily operations running. Organization and logistics sit with the Executive Assistants; content and strategy with the Deputy Chief of Staff.

What is your Day to Day Mission:

• You manage the calendars of two Co-CEOs: prioritization, conflict resolution and real-time rescheduling

• You organize international travel, including at short notice: flights, visas, transfers, security and protocol questions

• You handle correspondence on behalf of the Co-CEOs: inbox, scheduling correspondence, invitations, thank-you letters

• You prepare and host board, investor and customer meetings on the organizational side: rooms, technology, agenda flow, guest care, catering and site visits

• You communicate professionally with public authorities, partners and investors in German and English

• You coordinate closely within the CEO Office team: weekly look-ahead and handover of briefings to the Co-CEOs

• You handle expenses, approvals and contracts for signature, maintain the Co-CEOs' contacts and cover for the Executive Assistant to the CRO, COO and CFO

What you bring to the team:

• You have completed training or a degree in business administration, office management or a comparable field, or have several years of professional experience as an Executive Assistant at managing-director or board level, ideally in an international company

• You are used to dealing with public authorities, investors and business partners and are confident at all hierarchy levels

• You stay calm and resilient when plans change at short notice; you plan in alternatives

• You are highly self-motivated and drive your area of responsibility forward independently

• You are absolutely discreet and willing to undergo a security clearance (Ü2)

• You are highly proficient in Microsoft 365 (Outlook, Teams, SharePoint)

• Communication in German and English at business-fluent level

Why Quantum-Systems:

• We believe in the power of combined efforts: straightforward tech expertise paired with a customer-centric focus.

• We are industry pioneers who are ambitious, bold, and visionary.

• We push limits, think outside-the-box and strive for technological excellence to shape the future of aerial data.

• We promise to be your runway for individual and professional growth.

Our benefits:

• Company pension scheme: We support you so that you can already make provisions for later.

• Flexible working hours: With trust-based working hours, you are not only responsible for your working hours, but also for your work-life balance.

• Stay active: With EGYM Wellpass, you get access to thousands of fitness and sports facilities — and of course, we subsidize the membership.

• Bike-Leasing: We support you in staying environmentally mobile and healthy.

• Corporate Benefits: Your opportunity for attractive offers and discounts from well-known suppliers and brands, e.g. Adidas, Apple, Expedia.

• Employee events: We not only want to grow together, but also celebrate our successes together.

• Lunch-Card: Be powerful with delicious energy, daily lunch budget is sponsored.

• Company Shuttle: Enjoy our convenient shuttle service that picks you up from Laim in Munich and brings you to our location, with return trips at the end of the workday.

About us:

Quantum Systems develops advanced autonomous systems for defense and security operations across multiple domains, powered by integrated software and AI. Quantum Systems is at the forefront of AI-powered aerial, ground, naval robotics, developing a family of smart systems that go far beyond traditional drones. Built on a foundation of in-house hardware, software and AI, our systems transform data into critical insights, empowering decision-making across security, defense and public safety, as well as for the commercial, industrial and GIS sectors. Our vertically integrated system with industry leading endurance, enable seamless interoperability and software interconnectivity. On-board AI powers multi-modality sensing, autonomous navigation, anti-jamming, swarm operations and more.

Our commitment:

We are an open-minded company that not only values diversity, but actively promotes it. Regardless of gender, age, ethnic origin, religion, sexual orientation or disability, we firmly believe that the diversity of our employees is an essential part of our success.

At our company, every voice is heard and every perspective is valued. We believe that our differences enrich us and help us to find creative solutions and generate innovative ideas. We pride ourselves on creating an inclusive work environment where all employees can reach their full potential.

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